Admin and Legal Lead

JOB SUMMARY:

Location: Calicut
Reporting to: CEO
Experience: 3-5 years
Employment Type: Full-time

Job Summary:

We are seeking an experienced and proactive Admin and Legal Lead to take charge of company’s administrative operations and legal documentation processes. The ideal candidate will lead the admin team, ensure smooth day-to-day functioning of office infrastructure, and oversee the preparation and review of tenders, contracts, and SLAs, while ensuring compliance and operational efficiency.

Key Responsibilities:

Legal, Contracts & Compliance:

● Draft, review, and maintain all legal documents including MoUs, NDAs, Service Agreements, and SLAs.
● Coordinate with legal advisors and ensure regulatory compliance across departments.
● Manage centralized records for contracts and ensure timely renewals and updates.
● Review vendor/customer agreements to protect company interests and reduce liabilities.

Tenders & Bids:

● Identify relevant tender opportunities (Govt./Private) and manage end-to-end submission.
● Coordinate with internal teams (Sales, Technical, Finance) to prepare accurate documentation.
● Maintain a repository of all tender submissions, outcomes, and learnings.
● Ensure timely responses and adherence to bid timelines and requirements.

Office & Facility Administration:

● Lead the admin team and ensure smooth functioning of office operations.
● Supervise housekeeping, maintenance, front office, and general admin staff.
● Oversee procurement and vendor management for office supplies, furniture, and utilities.
● Ensure effective management of petty cash, with proper documentation and approvals.
● Manage utilities such as electricity, water, internet, telephony, and ensure timely payments.
● Oversee asset management – tagging, tracking, and audits of office assets and inventory.
● Coordinate logistics for meetings, employee onboarding/offboarding, and internal events.

Compliance & Documentation:

● Ensure administrative and operational compliance with applicable laws and policies.
● Maintain up-to-date documentation for licenses, insurances, service agreements, etc.
● Support finance, HR, and leadership with documentation needs, audits, and record keeping.

Key Requirements:

● Bachelor’s degree in Law, Business Administration, or related field.
● 3+ years of experience in administration and legal/commercial documentation.
● Proven ability to lead and manage cross-functional admin teams.
● Strong understanding of contracts, compliance, procurement, and facility management.
● Excellent organizational and communication skills.
● High level of integrity, discretion, and attention to detail.

Good-to-Have:

● Experience with government e-procurement/tender portals.
● Familiarity with Zoho Apps, Google Spreadsheets, or other admin tools.
● Exposure to the IT, cloud, or professional services industry.